Careers at Oregon State Fair and Exposition Center

SCOPE OF SERVICES:

RESPONSIBILITIES:

Provide overall assistance to the CEO, Marketing Manager and Media Team by completing a multitude of marketing, sponsorship and media tasks pre-fair, during the fair and post fair. This position will start off as a part-time position and become full time mid-August through mid-September.

Job duties as follows:

COORDINATION:

• Assist Marketing Manager with updating, ordering and dispersal of the Oregon State Fair Mini-Manual.
• Coordinate on-site logistics for radio stations and other media outlets. Work directly with the Media Buyer to coordinate.
• Implement and work with media team to obtain procedures for credential and parking passes for media.
• As needed, schedule talent and OSF Media Spokesperson for TV broadcasts. Will include early morning and late-night meetings.
• Assist with media walk-through of the fairgrounds if Marketing and Media team is unavailable.
• Miscellaneous duties as instructed by the CEO, Marketing Manager, and Marketing and Media team.
• Create schedule for spokesperson.
• Create security requests for all on-site media.
• Work on daily online program with marketing and media team.
• Review media procedures with front desk staff, marketing team and anyone servings as media point person.
• Work with media team to ensure that you have printed talking points/daily highlights to give to reporters.
• Work closely with marketing manager and sponsorship team to assist in fulfilling all sponsorship deliverables.
• Assist with fair signage pre-fair and post-fair.
• Organization of fair banners and signage post fair.
• Assist in wrapping up any additional duties as needed.

COMMUNICATION: 

• Communicate with all media partners the procedures for their on-site arrival.
• Open communication with CEO, Marketing Manager, OSF spokesperson and marketing and media team.
• Each day, send out the next day’s media schedule to marketing team.
• Be on call for media questions and requests.
• Keep the Marketing and Expo Sales Manager and marketing team apprised

SCHEDULING:

• Flexible long hours with early mornings and late nights.
• This position is temporary starting as part time and becomes a full-time position.

SPECIAL SKILLS/TRAINING:

• Three years successful study or experience in Marketing, Business or PR
• Excellent communication and customer service skills.
• Familiarize yourself with the grounds.
• Must be able to drive a golf cart (class provided to become a licensed operator)
• Extremely organized and detail oriented
• Able to maintain cooperative working relations with various groups and individuals including State Fair department heads, creative team members, sponsors, business and community organizations.

PHYSICAL REQUIREMENTS

• Prolonged standing, walking, and repetitive bending.
• Ability to lift/move up to 50 lbs.

WORKING CONDITIONS

• Outdoor work, which will include working in heat, rain, and wind.

The Marketing Assistant shall perform duties in support of the 2022 Oregon State Fair (OSF) marketing department, which runs Friday August 26 through Monday September 5. The Assistant will also need to be available pre-fair and post-fair dates as outlined under the Service Timeline.

Service Timeline:

2022 Oregon State Fair

Pre-fair: June 1st through August 19

Fair: August 22 through September 5

Post-fair: September 6 through September 30

For more information and to apply, please contact:

Oregon State Fair

Mindy McCool

Marketing and Expo Sales Manager

(971) 707-4068

Email: [email protected]

Assistant Livestock Work Crew Operations Coordinator

Position Description

SCOPE OF SERVICES:

Responsibilities:

Provide overall assistance and oversight to the Agricultural Programs Manager, starting pre-fair and continuing through post-fair, as it pertains to all operational activities related to Open-Class Livestock, Open-Class Horse Show and Open-Class Small Animals, as well as 4-H and FFA.

Assist the Livestock Work Crew Operations Coordinator & Agricultural Programs Manager:

Coordination:

• Assist with planning and coordinating the execution of all animal operation work order related activities.
• Assist with planning and coordinating all set-up and tear-down activities along with show maintenance during and between events.
• Assist with identifying, planning and coordinating all biosecurity activity as it relates to animal operations.

Communication:

• Communicate with livestock operations staff, youth work crews, inmate work crews, superintendents and exhibitors as needed to fulfill operational obligations.
• Assist with the identification and usage of inventory needs in support of operations such as bedding, equipment, pens, panels, cleaning and general supplies.
• Assist with identification and communication of resource saving opportunities.

Staffing & Scheduling:

• Assist with identifying and recommending temporary staff requirements that are needed for livestock operations.
• Assist with livestock operations staff training and potential needs that will be necessary to accomplish their job.
• Assist with livestock operations staff scheduling, helping to provide needed coverage, along with prevention of overtime hours. 

SPECIAL SKILLS/TRAINING:

• Ability to operate a forklift and other facility equipment safely and efficiently.

• Must have valid Oregon Driver’s License to operate equipment such as golf carts, forklift, tractors, and skid steer.

• 18 years of age minimum due to forklift operation requirement.

PHYSICAL REQUIREMENTS

• Prolonged standing, walking, and repetitive bending.
• Ability to lift/move 120 pound (hay bales) and up to 50 lbs. frequently.

WORKING CONDITIONS

• Outdoor work, which will include working in heat, rain, and wind.
• Working around animals of all sizes and their waste.
• Will be cleaning/exposed to hay, sawdust, dust and mud.

The Assistant Livestock Work Crew Operations Coordinator shall perform duties in support of the 2022 Oregon State Fair (OSF) Agricultural Programs Department, which runs Friday August 26 through Monday September 5. The Assistant will also need to be available pre-fair and post-fair dates as outlined under the Service Timeline.

Service Timeline:

2022 Oregon State Fair

Pre-fair: July 18 through August 22

Fair: August 22 through September 5

Post-fair: September 6 through September 30

For more information and to apply, please contact:

Oregon State Fair

Jodi Rametes, Agricultural Programs Manager

(971) 701-6570

Email: [email protected]

Position Description

Position Starts: July 18, 2022

Ends: September 12, 2022

Must be available the entire length of dates required for employment. Full time: 40 Hrs. a week which may include weekends and nights.

Rate of Pay: DOE

Equal Opportunity Employer

LIVESTOCK DEPARTMENT SET-UP, MAINTENANCE AND TAKE-DOWN 

JOB SUMMARY: Willing to work in dusty and sometimes hot environment setting up, maintenance and take down for the Oregon State Fair livestock department.  Will be around livestock animals of all sizes. Heavy lifting daily.

ESSENTIAL JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Safely and carefully carry, load and transport equipment such as cattle panels,
  pens and other heavy things.
• Ensure a safe working environment by wearing appropriate safety garments and
  following all safety procedures.
• Must be able to attend certification meetings to be able to operate equipment.
• Build and maintain positive working relationships with members of the team,
  employees, contractors, and the public using principles of professionalism and
  excellent customer service

OTHER RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Picking up trash around area.
• Cleaning out animal bedding on turnover days.
• Maintain and comply with all safety regulations.
• Participate in team meetings as scheduled.

SPECIAL SKILLS/TRAINING

• Skill to operate a forklift and other facility equipment safely and efficiently.
• Must have valid Oregon Driver’s License to operate equipment such as golf carts, forklift, tractors, and skid steer.
• 18 years of age minimum due to forklift operation requirement.

PHYSICAL REQUIREMENTS

• Prolonged standing, walking, and repetitive bending in a dusty and sometimes

hot environment.

• Ability to lift/move 120lb (hay bales) and up to 50lbs frequently.

WORKING CONDITIONS

• Outdoor work in rain and/or heat.

For more information and to apply, please contact:

Oregon State Fair

Jodi Rametes, Agricultural Programs Manager

(971) 701-6570

Email: [email protected]

 

Job Description:

This role oversees the entry process for submissions into all Creative Living Competitions. The position holds key responsibilities in the following areas:

• Assure safe handling, display and return of all entries to Creative Living Competitions.
• Gain proficiency in use of ShoWorks (including FairVault), the database used to track entries.
• Mentor, communicate with and continue to educate office staff, the Department Coordinators and Volunteer Competition Chairs regarding the numerous steps of the entry process.
• Work cooperatively with office administrator to assure completion of contracts, ribbon orders, etc.
• Communicate with entrants as needed.
• Oversee preparation and use of iPads for entry and judging days.
• Become familiar with office procedure manual(s) and update as needed.
• Attend and contribute to Creative Living Team and Department meetings as needed.

Specific Responsibilities included but not limited to:

Pre- Fair

• Handbooks: Work with Department Coordinators to update and help proof handbooks.
• ShoWorks: Set up the new Database according to ShoWorks procedures, and update files for accuracy and consistency with Handbooks
  • Monitor online entries as needed
  • Communicate with Coordinators and prepare reports for each competition for In-take and judging days (i.e. in-take reports, judging sheets, entry tags, etc.)
  • Prepare judging results as needed to be ready to post online
• Make final preparations for In-take and judging days; i.e. computer and printer set up, etc.
• Coordinate additional staffing for In-take days
• Office: Assist in training of office staff; (phones, email, Showorks, office procedures)
• Ribbons: Assist with planning, ordering, and disbursement of ribbons to each department
• Judges: Assist with the contracting process

During Fair

• Continued responsibilities as listed above for those departments with competitions right before and during Fair such as Ag/Hortaculture competitions
• Post or assist with posting of judging results online
• Interaction with State Fair Guests, Exhibitors, Judges, Demonstrators, Volunteers

After Fair

• Prepare for and oversee return of entries with Chairs and Coordinators.
• Print ShoWorks final summary reports as needed
• Attend and contribute to post Fair meetings
• Update and finalize procedure manual(s) as needed

Estimated 300 – 350 Hours: Depending on schedule and available office staff to share responsibilities

Estimate of hours per month:            

April:    10 hours

May:     20 hours

June:    30 – 40 hours

July:      60 – 70 hours

August:  140 – 160 hours

September: 40 – 50 hours

Application Process: Submit a cover letter and resume via email to Creative Living at [email protected]

No phone calls or in-person resumes.

Job Description:

Oregon State Fair is seeking to fill an Office Administrator position in the Creative Living Department. The ideal candidate for this position is an organized, detail-oriented individual who is able to manage multiple projects at once in a fast-paced environment. They will be responsible to manage daily office operations with a focus on customer service.  Must have a working knowledge of Microsoft Office including Microsoft Excel and Access.

Responsible for all aspects of Office Administration, including but not limited to:

• Answer phones, email and greet visitors appropriately.
• Manage administrative duties such as contracts, fee processing and tracking.
• Communicate with and support Department Coordinators and Volunteer Chairs as needed.
• Assist with ShoWorks (CL entry database) i.e. data entry and generating reports.
• Assist with entry in-take, judging, and return of entries for Oregon State Fair Creative Living.
• Attend Creative Living group meetings.
• Interact with State Fair Guests, Exhibitors, Judges, Demonstrators, Volunteers as needed.
• Write an End of Year recap report after Fair reviewing all processes, including recommendations for future planning.

This is an opportunity for a part-time, seasonal position of approximately 250 hours through 9/14//22 with an opportunity to extend to 2023.  Hourly rate based on experience.

Qualifications

• 2 + years’ experience in office administration.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office products including Microsoft Access and Excel, and Word.
• Ability to understand and work with Social Media platforms such as Facebook and Pinterest.
• Experience in general office management including answering phones, returning emails and other correspondence.
• Must be self-motivated and able to act independently to solve problems as they occur.
• Professional, warm and welcoming personal presentation.
• Strong customer service focus.
• Experience in the Fair Industry and with ShoWorks software preferred.
• Must be available for extensive hours including some weekends the month of August and Labor Day Weekend.

Application Process: Submit a cover letter and resume via email to Creative Living at Cr[email protected]

No phone calls or in-person resumes.